• Creating the Microsoft PCGenesis QWord Macro for Report Printing - Microsoft WORD Version 2000
• Creating the Microsoft PCGenesis QWord Macro for Report Printing - Microsoft WORD Version 2007
• System Message Administration
• Processing Imputed Income

• Capital Assets Import Spreadsheet
• Financial Review GASB 34 Policy and Procedures templates
• Capital Asset Policy Template
• Regulation (Procedures) Template

• FASgov™ Asset Accounting
• Topic 1: Installing the FASgov™ and FAIgov™ Software
• Topic 2: Opening/Modifying a Governmental Unit
• Topic 3: Importing Assets
• Topic 4: Changing the FASgov™ Import File
• Topic 5: Creating a Template and Adding/Modifying/Transferring Assets
• Topic 6: Replicating/Transferring Assets
• Topic 7: Deleting Assets
• Topic 8: Disposal of Assets
• Topic 9: Creating Groups
• Topic 10: Calculating Depreciation
• Topic 11: Generating Reports
• Topic 12: Security
• FAIgov™ Inventory
• Topic 1: Opening/Modifying a Governmental Unit
• Topic 2: Importing the Inventory Spreadsheet
• Topic 3: Creating a Template
• Topic 4: Adding/Modifying an Asset
• Topic 5: Deleting an Asset
• Topic 6: Replicating Assets
• Topic 7: Creating Groups
• Topic 8: Exporting Data
• Topic 9: Generating Standard Reports
• Topic 10: Checking Out/Checking in Assets
• Topic 11: Printing Bar Code Labels
• Topic 12: Using the Virtual Reader
• Topic 13: Adding a Bar Code Reader
• Topic 14: Using a Bar Code Reader

• Checklists
• PCGenesis Certified/Classified Personnel Information (CPI) Checklist for Cycles One and Two
• PCGenesis Certified/Classified Personnel Information (CPI) Checklist for Cycle Three
• System Operations Guide
• Section A:  Displaying/Updating Individual Employee Information
• Section B:  Displaying/Updating Personnel Information
• Section C: Third Party Processing
• Section D:  CPI Salary Schedule Processing
• PCGenesis CPI Salary Schedule.csv File - 2012
• Section E: CPI Report Processing
• Section F: CPI In-Progress Report and Transmission File Processing
• Section G: Certificate File Maintenance Processing
• Section H: CPI Description Code Maintenance
• Section I: Special Functions
• Section J: MyGaDOE Web Portal Provisioning
• Data Collection Guidelines and Documentation
• 2009 Certified/Classified Personnel Information (CPI)

• Section A: Budget Account Master Processing
• Section B: Purchase Order Processing
• Topic 1: Processing Purchase Orders
• PCGenesis Purchase Order/Purchase Requisition Template
• Topic 2: Printing Purchase Orders
• Topic 3: Printing Purchase Order Reports
• Topic 4: Facility and Building File Maintenance
• Section C:   Vendor File Maintenance
• Section D:  Claim and Expenditure Processing
• PCGenesis Claim.xls Template
• Section E: Vendor Check/Wire Transfer Processing
• Topic 1: Processing Vendor Checks and Wire Transfers
• Topic 2: Reconciling Vendor Checks and Wire Transfers
• Section F: Revenue Account Master Processing
• Section G: Accounts Receivable Processing
• Section H: Receipt Processing
• PCGenesis Receipt or Accounts Receivable Template
• Section I: Cash and Investment Management Processing
• Section J: Financial Reporting and Closing
• Topic 1: Annual/Fiscal Year-End Report Processing
• Topic 1A: Processing Annual/Fiscal Year-End Closing Reports - Budget and Revenue Reports
• Topic 1B: Processing Annual/Fiscal Year-End Closing Reports - Monthly and Special Audit File Reports
• Topic 1C: Processing Annual/Fiscal Year-End Closing Reports - Annual/Fiscal Reports
• Topic 2: Finalizing Current Month and Year-End Figures
• Fiscal Year-End Closing Procedures Checklist
• Section K: Account Master Description File Processing
• Section L: General Ledger Account Master Processing
• Topic 1: General Ledger Account Processing
• Topic 2: Journal Voucher Processing
• PCGenesis BIGJournal Entry.xls Template more than 20 lines
• PCGenesis Journal Entry.xls Template less than or equal to 20 lines
• Topic 3: PCGenesis and FASGov™ Capital Asset General Ledger (G/L) Posting
• Section M: Calendar and Fiscal Year-End Processing
• Topic 1: Processing 1099 Vendor Information
• Topic 2: Transferring Open Purchase Orders to the New Fiscal Year
• Section N: Special Functions
• Topic 1: Displaying/Updating System Control Information
• Topic 2: Deleting Financial Records by Year and Date Range
• Section O: System Utilities
• Topic 1: Magnetic Ink Character Recognition (MICR) Setup
• Topic 2: Purchase Order (PO) Signature Card Setup
• Topic 3: Vendor Check Signature Card Setup

• Introduction
| Latest changes
• Preface
• How to Use This Manual

• Chapter 1 - Introduction to LUA Accounting
• Chapter 2 - Basic Accounting Theory
• Chapter 3 - Double Entry Accounting
• Chapter 4 - Accounting Records
• Chapter 5 - Principles of Accounting
• Chapter 6 - Fund Accounting
• Chapter 7 - Summary of the Basis of Accounting/Measurement Focus
• Chapter 8 - Budgetary Accounting
• Chapter 9 - Revenue and Receipt Accounting
• Chapter 10 - Expenditure and Disbursement Acounting
• Chapter 11 - Payroll Accounting
• Chapter 12 - Inventory Accounting for Consumable Supplies
• Chapter 13 - Interfund Activities
• Chapter 14 - Capital Projects Funds
• Chapter 15 - Debt Service Funds
• Chapter 16 - Capital Assets
• Chapter 17 - Long Term Debt
• Chapter 18 - Enterprise Funds
• Chapter 19 - Internal Service Funds
• Chapter 20 - Fiduciary Funds

• Chapter 21 - Interim Financial Reporting
• Chapter 22A - Annual Financial Reporting
• Chapter 22B - Auditor's Reports
• Chapter 22C - Basic Financial Statements
• Chapter 22D - Notes to the Financial Statements
• Chapter 22E - Comprehensive Annual Financial Report
• Chapter 22F - The Financial Reporting Awards Program
• Chapter 22G - Converting from the Fund Financial Reporting Level to the Government-wide Financial Reporting Level
• Chapter 22H - Preparing for a Governmental Accounting Standards Board (GASB) 34 Audit
• Chapter 22I - The Single Audit Act Amendments of 1996
• Chapter 23A - Overview of Annual State Financial/Budget Report
• Chapter 23B - Closing the Fiscal Year
• Chapter 23C - Budget and Financial Data Review and Transmission
• Chapter 23D - CS-1 Salary and Travel Report Requirements
• Chapter 24 - The QBE Funding Formula
• Chapter 25 - Governmental Fund Deficits
• Chapter 26 - Indirect Costs Rates

• Chapter 27 - Cash Receipts
• Chapter 28 - Cash Disbursements
• Chapter 29 - Payroll Administration
• Chapter 30 - Inventories

• Chapter 31 - Developing Financial Policies
• Chapter 32 - Preparing Operating Budgets
• Chapter 33 - Preparing a Capital improvements Program
• Chapter 34 - Purchasing
• Chapter 35 - Debt Issuance and Administration
• Chapter 36 - Managing Cash and Investments
• Chapter 37 - Implementing a Capital Assets Management System
• Chapter 38 - The Annual Audit
• Chapter 39 - Risk Management

• Chapter 40 - Statewide Travel Regulations
• Chapter 42 - Records Management
• Chapter 43 - School Activity Accounts

• Chapter 44 - Regional Educational Service Agencies

• Appendix A - Accounting Accronyms
• Appendix B - Glossary of Terms
• Appendix C - Chart of Accounts
• Appendix D - Illustrative Comprehensive Annual Financial Report (CAFR)
• Appendix E-1 Data Transmission Dates
• Appendix E-2 Data File Specifications
• Appendix E-3 Financial Data Single Fund Transmission
• Appendix E-4 Financial Data (All) Funds Transmission
• Appendix F - Revenues GASB 34
• Appendix G - Classification of Expenses - GASB 34
• Appendix H - Required Notes Disclosures
• Appendix I - Accrual of Salaries and Benefits
• Appendix J - Financial Statement Checklist
• Appendix K - QBE Expenditure Tests
• Appendix L - CS1 Instructions

The Financial Management for Georgia Local Units of Administration Manual is currently being revised by the Department's Financial Review office. As additional topics are prepared for the Manual, they will be added to this web page. You are encouraged to check back intermittently for the addition of these topics. For assistance with the information provided, please contact Financial Review at (404) 656-2447.

• Employees' Retirement System (ERS) Memorandums
• Status of GSEPS Payroll Changes effective January 1, 2009
• GSEPS Contribution Groups and Test Files Instructions
• Payroll Processing Checklists
• Direct Deposit Setup Checklist
• New Pay Statement Setup Checklist
• Calendar Year-End Closing Procedures Checklist
• Section A: Payroll Setup
• Section B: Payroll Update Processing
• Topic 1: Set/Clear Employee Search Criteria
• Topic 2: Add a New Payroll Employee and Hire a New Third Party Contractor Employee
• Georgia County Code Listing
• Topic 3: Update/Display Personnel Information
• Topic 4: Update/Display Payroll Information
• Topic 5: Earnings History Processing
• Topic 6: Delete Employee Information
• Topic 7: Calculate and Display an Employee's Payroll Information
• Topic 8: Detailed Pay Stub – Employee Messages
• Section C: Payroll Check and Direct Deposit Statement Processing
• Topic 1: Process Preliminary Payroll
• Topic 2: Print the Payroll Checks and Direct Deposit Statements
• Topic 3: Void/Add Payroll Check and Direct Deposit Statement Processing for the Current Payroll
• Topic 4: Print the Payroll Pre-Posting Reports
• Topic 5: Manual/Void Only Payroll Check and Direct Deposit Statement Processing
• Topic 6: Post Final Payroll
• Topic 7: Import PCGenesis Paystub Leave Data for the Leave Management System (LMS)
• PCGenesis Leave Import.xlt Template
• Section D: Monthly/Quarterly/Annual/Fiscal Report Processing
• Topic 1: Processing Monthly Reports
• State Health Benefit Plan Monthly Reporting Procedures
• Topic 2: Processing Quarterly Reports
• Topic 3: Processing Annual Reports - W-2 Statement Processing
• Topic 4: Processing Fiscal Reports
• Topic 5: Processing EEO-5 Reports and Transmission File
• Section E: Employee Report and Label Processing
• Section F: Description/Deduction/Annuity File Processing
• Section G: Payroll Check Reconciliation Processing
• Section H: Update/Display the Payroll Sequence Monitor
• Section I: Special Functions
• Topic 1: Pay Schedule Processing
• Topic 2: Print the Invalid Budget Payroll Accounts
• Topic 3: Tax Tables/Withholding/Control Information Processing
• Topic 4: Maintain/Print the State File
• Topic 5: Reset/Recalculate Payroll Amounts Processing
• Topic 6: Payroll Mass Update Employee Payroll Information Processing
• Topic 7: Delete Employee Processing
• Topic 8: Payroll Export and Import File Processing
• Topic 8A: Payroll Gross Data Export and Import File Processing
• Topic 8B: Payroll Deduction Data Export and Import File Processing
• Topic 8C: Payroll Selected Data Export and Import File Processing
• Topic 8D: Payroll Earnings History Export File Processing
• Topic 8E: Payroll New Hire Export and Import File Processing
• PCGenesis Gross Data Import Template
• PCGenesis New Employee Template
• Section J: System Utilities
• Topic 1: Magnetic Ink Character Recognition (MICR) Setup
• Topic 2: Payroll Check Signature Card Setup

• Section A: Leave Processing
• Section B: Personnel Report Processing
• Section C: Employee Contract File Export Processing
• Section D: Special Functions

Calendar Year 2011 Release Information

• Release 11.03.00 - Miscellaneous Updates/Installation Instructions
• Release 11.02.00 - Miscellaneous Updates/Installation Instructions
• Release 11.01.00 - Miscellaneous Updates/Installation Instructions

• Release 10.04.01 - FICA, Federal Withholding and EIC Table Updates / Installation Instructions
• Release 10.04.00 - Calendar Year 2010 (CY10) Year-End Closing Procedures / Miscellaneous Updates / Installation Instructions
• Release 10.03.01 - Calendar Year 2011 Georgia Health Insurance (GHI) Premium Updates/Miscellaneous Updates and Installation Instructions
• Release 10.03.00 - Miscellaneous Updates/Installation
• Release 10.02.00 - Fiscal Year 10 (FY10) Year-End Updates and Installation Instructions
• Release 10.01.00 – Miscellaneous Updates/Installation Instructions

Calendar Year 2010 Checklists

• FY2010 Fiscal Year-End Checklist
• Calendar Year 2010 Year-End Closing Procedures Checklist

Calendar Year 2009 Release Information

• Release 09.04.01 – Federal Withholding and EIC Table Updates / Installation Instructions
• Release 09.04.00 - Calendar Year 2009 (CY09) Year-End Closing Procedures / Miscellaneous Updates / Installation Instructions
• Release 09.03.01 - Calendar Year 2010 Georgia Health Insurance (GHI) Premium Updates/Miscellaneous Updates and Installation Instructions
• Release 09.03.00 - Miscellaneous Updates and Installation Instructions
• Release 09.02.00 - Miscellaneous Updates/Installation Instructions
• Release 09.01.00 - Miscellaneous Updates/Installation Instructions

Calendar Year 2009 Checklists

• Calendar Year 2009 Year-End Closing Procedures Checklist
• FY2009 Fiscal Year-End Checklist

Calendar Year 2009 PowerPoints and Surveys

• GASBO 2009 Future Features and Strategy
• GASBO 2009 New Features and Functions
• PCGenesis Leave Survey

• Topic 1: PCGenesis Business Best Practices Checklist
• Topic 2: PCGenesis Technical Best Practices Checklist
• Topic 3: PCGenesis Full System Recovery Checklist
• Topic 4: Installing PCGenesis on a Windows® 2000 Server Checklist

System Operations Guide

• Section A:  Setting Windows® Server Environment Variables
• Section B: Assigning PCGenesis Printers at the Server
• Section C: UniSPOOL Print Manager Processing